Event Venue Rental

Interior1

Chali-Rosso Art Gallery offers a unique opportunity to host your private event in a 3,200 square foot, street level, open-concept venue located in a prime location in Vancouver City Center. This spacious venue offers mingling room for up to 150 guests amongst walls adorned with original artwork by legendary masters Pablo Picasso, Salvador Dali, Marc Chagall and Joan Miro.

SUITABLE FOR
• Social Gatherings/ Personal events/Celebrations of Life
• Networking Events
• Business and corporate events
• Fundraisers
• Product Launch parties
• Recognition and retirement celebrations
• Seminars and lectures
• Boardroom-style meetings
• Art exhibitions
• Wine tastings

 

BOOKING
To ensure the best availability, we recommend booking a minimum of 14 days in advance. Bookings during Peak Season (Dec. 1-31) a longer lead time is recommended.
We will make every effort to accommodate your request.

RATES
Bookings are accepted for a minimum of two hours at reasonable rates.  Please contact us for details at 604.733.3594 or e-mail to rental@chalirosso.com
Special arrangements for non-profit and art related organizations.

CATERING
Arrangements can be made in house, for a selection of cold appetizers, please inquire for more details.  Full service catering and equipment rental option is available upon request.  You are welcome to engage the caterer and equipment rental of your choice. 

ALCOHOL
The host of the special event must apply for a Special Occasion Liquor Licence through City of Vancouver. Chali-Rosso Art Gallery cannot apply on the host’s behalf.
Licence Costs are as follows:
• Private Special Occasion: $25.00 per day
For more information about BC liquor licence, please refer to: http://www.pssg.gov.bc.ca/lclb/apply/special/index.htm

INSURANCE AND EVENT LICENCING
A non-refundable fee of $75 insurance fee will be added to the venue cost to cover any unlikely damages that may accrue on property as well.

PAYMENT SCHEDULE
DEPOSIT
Once a date has been confirmed for your private function a deposit of 40% of the rental fee is required to confirm your booking. 

DAMAGE DEPOSIT
A fully refundable damage deposit of $1000 is required two weeks before event. 

PAYMENT IN FULL
Full payment is due 14 days prior to the day of your event.  If there is an outstanding balance, payment is required on the evening of the event unless arrangements have been made at the time of booking.

All major credit cards, debit cards or cheques are accepted.

CANCELLATION
If a cancellation occurs the following refund will be issued:
15+ days before the day of the event: 100% of the rental amount
7+ days before the day of the event: 60% of the rental amount
If a cancellation occurs less than 7 days before the day of the event, no refund will be issued. It is possible to reschedule an event for 100% of the payment, depending on availability. 
In case of cancellation of catering a 75% refund will be issued for the catering/equipment rentals.

SET-UP TIME & TAKE-DOWN TIME
The hours you book are to include set-up and take-down time as well, please add additional time to your event booking. Example: if your event is 4 hours long we recommend booking an additional hour for setup and take down. Larger set ups may be booked for the evening prior to the event.

CLEANING
It is the responsibility of the renter to leave the venue in the same condition they received it in. If catering or equipment rental is arranged in house, Chali-Rosso Art Gallery will be responsible for the timely return of these items. If catering or equipment rental is arranged by the renter, all rented items must be removed at the end of the event. 

OVERTIME
Overtime due to client/vendors/contractors departing late will be billed at $120 per half hour.

EVENT PARKING
There are several parking options within a one block radius of the gallery and street parking is also available.  Bus and Skytrain station is a very short walk from the gallery.   For freight loading and unloading, there is a loading dock located on site, please discuss at time of booking.

LIST OF RECOMMENDED CATERING COMPANIES
You are free to use any catering companies of your choice.
To learn more about any of the listed companies below, please contact us.
www.culinarycapers.com
www.savourychef.com

LEGAL
Chali-Rosso Art Gallery in not liable for lost or stolen private property during any event. Chali-Rosso Art Gallery is not permitted to sell alcoholic beverages. If alcohol is being sold or distributed it is the legal obligation of the host to ensure prevention of over-serving and serving minors.